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Setting Up a Webinar
Information for Speakers
- Skypecast username and password
- How do you create a Skypecast Webinar?
- What should you do before the day
of the Webinar?
- How do you login into your Skypecast
Webinar?
- How to make your presentation?
- What shoud I when a stranger
enters the Webinar?
1. Skypecast username and password
PLD has created a Skype user for our webinars. To
create or to login as a host/speaker into a PLD webinar, you should
use the Skype username pldata.
Please contat PLD's Administrator
or Assistant Administrator to know wich password you should use.
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2. How do you create a Skypecast
Webinar?
We can create a Skypecast Webinar for you. If you
want to create it yourself, please go to the Skypecast
home page and click on Create
a Skypecast.
Log in as "pldata" (See Topic
1 - Skypecast Username and Password).
Fill out the online form.
We strongly suggest to add half an hour before and after the
time of your Webinar. E.g.: If your Webinar is scheduled for 9
AM to
10 AM, create a Skypecast from 8:30 AM to 10:30 AM.
After clicking on the last button (Agree - see below)
of the creation process...
...Skypecast
will show the home page of your Webinar. Save the address in the
Address Bar of your browser. We will need it later. The address
should look something like: https://skypecasts.skype.com/skypecasts/skypecast/detailed.html?id_talk=49243&message=new_talk_created
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3. What should
we/you do before the day of the Webinar?
Before the day of the Webinar, we/you should send
the address of the Webinar's home page to the participants, so
it will be easy for them to locate and login into the seminar.
Additionaly, we/you should send all the material
related to the presentation to the participants. This should be
done before the day of the Webinar, so that the participants could
check if they can open the files and to prepare themselves for
the webinar.
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4. How do you login
into your Skypecast Webinar?
We strongly recommend that you work with
an assistant. While the assistant will take care of the "operational" part of
the webinar (mute microphones, set up a conference chat, eject
people, etc.), you can focus on the presentation.
The person responsible for the "operation" should
login as the host (username: pldata).
We suggest you and your assistant to login 1/2
hour before the scheduled time to verify if everything is in
working order.
- To login as a host (you OR your assistant):
- Sign out of Skype, if you were signed in.
- Go to the home page of your Webinar and click on Join this Skypecast.
- Follow Skypecast instructions to login. Use the username
"pldata" and the password used during the creation of the
Skypecast.
If Skypecast recognizes you as the host, it will
open a window with the Mute everyone button.
Additionaly, you should create a Conference
Chat with all the partipants. The Conference Chat will be used
by the participants for their comments or questions while they
are in Mute state.
To create a Conference Chat, first create
a chat with one of the participants. Highlight the name of the
participant and click on the Chat icon.
In
the Chat window, click the Add more
people to this chat until
all participants are added.
...and you are ready to go!
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5. How to make your presentation?
There are a few suggestions:
-
Number all your pages/slides. As participants will be following
your presentation in their own computers, it is always
good to strees where you are. E.g.: Now we are going to slide
9.
-
Make an introduction round in the beginning of the webinar
to see if you can hear everybody. Additionally, ask every
participant to type a message in the Conference Chat.
- Mute everyone while doing your presentation. If left unmute,
mics pick up lots of background noise -- telephone rings,
typing, etc.
After presenting one or two slides, ask if anyone has questions
or comments and unmute everybody so that participants can
discuss the topic on hand. As a host, you have the capability
to mute everyone OR individual participants.
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6. What shoud
I do when a stranger enters the Webinar?
Skypecasts are public, that means that anyone can
enter you "room." The first thing to do is to mute the
person. Muted, the person will not do any harm. It is possible
to eject a
user from your room, but there is no way to avoid his/her re-entrance.
Our
experience
shows
that
if you send the person a message (E.g.: This
is a webinar for the members of the Portuguese Language Division
of the American Translators
Association and we believe it is of no interest to you. For
more info, please visit www.atanet.org.), the person will
go away. You can keep the message in your clipboard and just paste
it into the chat when necessary.
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If you want to make suggestions or comments, or if
you want to be a speaker, please contact
PLD's Administrator or Assistant Administrator. |
